> ## Documentation Index
> Fetch the complete documentation index at: https://docs.sayed.app/llms.txt
> Use this file to discover all available pages before exploring further.

# তফসিল-১৪: ক্রয় পদ্ধতির ফ্লো চার্ট

> Schedule 14: process flow charts for each procurement method (open, limited, two-stage, OSTETM, RFQ, reverse auction, direct procurement, QCBS, SFB, LCS, SSS).

## অংশ-ক

\[বিধি ৭৮(৭) দ্রষ্টব্য]

OPEN TENDERING METHOD

<Frame>
  <img src="https://mintcdn.com/abusayed/fMsgJvCH7QsQwu8u/images/ppr/pages/page-224-open-tendering-method-flowchart.png?fit=max&auto=format&n=fMsgJvCH7QsQwu8u&q=85&s=b3e60d17c9c015e411e50617cd6a2904" width="1700" height="1473" data-path="images/ppr/pages/page-224-open-tendering-method-flowchart.png" />
</Frame>

Columns: Key Action | Key Time Line | Main Activity | Approving Authority | Optional Activity | Notes

**Procurement Plan**

* Open Tendering Method Approved in Procurement Plan — No → Discuss with HOPE or an authorized officer (Notes), then back; Yes → Follow Open Tendering Method

**Tender Preparation**

* Prepare specification of object of Procuremnet
* Prepare an official cost estimate of the object of Procuremnet — Approving Authority: HOPE or an authorized officer; Notes: To be Kept confidential for opening by TEC duming evaluation
* Pre-qualification necessary — Yes → Prepare Pre-qualification Document (Optional Activity; Notes: Standard Pre-qualification Document issued by the BPPA shall be used); No → Develop Tender Document on the basis of Standard Tender Documents(STDs) (Notes: STDs Issued by the BPPA shall be used)
* Prepare Invitation for Tender
* Optional Activity: Prepare Inviation for Pre-qualification

**Tender Issue ,Receipt & Process**

* Advertise Inviatation for Tender
* Modification of Tender Document necessary — Yes → Modify Tender Document; No → Receive Tenders
* Receive Tenders
* Open and Process Tenders — Notes: TOC to be formed Minutes to be taken opening in Presence of at least one member of TEC Open in one location Check for Tender Security
* Optional Activity: Advertise inviation for Pre-qualification → Clarification of Pre-Qualification Document needned (Yes → Clarification on Pre-Qualification Document; No →) Receive and Evaluate Pre-qualification Documents of Procedure → Notify to Pre-qualified Applicants → Modification of Tender Documents ,If any → Send Invitation for Tender to Pre-qualified Tenderers

**Tender Examination ,Evaluation and Approval**

* Examine and Evaluate Tender
* Extention of Tender Validity period is necessary — Yes → Extend Tender Validity period; No → Forfeit Tender Security is needed
* Forfeit Tender Security is needed — Yes → Forfeit Tender Security; No → Post-quality the successful Tenderer
* Post-quality the successful Tenderer
* Approve Contratct Award — Approving Authority: As per Delegation of Financial Powers
* Notes: As per Procurement Processing and Approval Procedure Only one TEC will evaluate Process to be confidential

**Contract Management**

* Notify Award Contract
* Sign the Contract — If successful Tenderer Fails to sign the Contract ,select from remaing responsive tenderer → Forfeit Tender Security (Notes: - Use Standard contract from - No Negotiation is Allowed - Performance Security to be taken)
* Prucure the Object
* Maintain The Record of Procurement

## অংশ-খ

\[বিধি ৭৮ (৭) দ্রষ্টব্য]

OPEN TENDERING METHOD(NCT WORKS)

<Frame>
  <img src="https://mintcdn.com/abusayed/KENeGQ4BTutgPtWu/images/ppr/pages/page-225-open-tendering-nct-works-flowchart.png?fit=max&auto=format&n=KENeGQ4BTutgPtWu&q=85&s=cfcfd83db80103d1b7a4799b9e3821ed" width="1700" height="1412" data-path="images/ppr/pages/page-225-open-tendering-nct-works-flowchart.png" />
</Frame>

Columns: Key Action | Key Time Line | Main Activity | Approving Authority | Optional Activity | Notes

**Procurement Plan**

* Open Tendering Method Approved in Procurement Plan — No → Discuss with HOPE or an authorized officer (Notes), then back; Yes → Follow Open Tendering Method

**Tender Preparation**

* Prepare specification of object of Procuremnet
* Prepare an official cost estimate of the object of Procuremnet — Approving Authority: HOPE or an authorized officer; Notes: To be Kept confidential for opening by TEC duming evaluation
* Pre-qualification necessary — Yes → Prepare Pre-qualification Document (Optional Activity; Notes: Standard Pre-qualification Document issued by the BPPA shall be used); No → Develop Tender Document on the basis of Standard Tender Documents(STDs) (Notes: STDs Issued by the BPPA shall be used)
* Prepare Invitation for Tender
* Optional Activity: Prepare Inviation for Pre-qualification

**Tender Issue ,Receipt & Process**

* Advertise Inviatation for Tender
* Modification of Tender Document necessary — Yes → Modify Tender Document; No → Receive Tenders
* Receive Tenders
* Open and Process Tenders — Notes: TOC to be formed Minutes to be taken opening in Presence of at least one member of TEC Open in one location Check for Tender Security
* Optional Activity: Advertise inviation for Pre-qualification → Clarification of Pre-Qualification Document needned (Yes → Clarification on Pre-Qualification Document; No →) Receive and Evaluate Pre-qualification Documents of Procedure → Notify to Pre-qualified Applicants → Modification of Tender Documents ,If any → Send Invitation for Tender to Pre-qualified Tenderers

**Tender Examination ,Evaluation and Approval**

* Examine and Evaluate Tender Must follow rule 98(2)(ka) and (Kha) before applying 98(31) — Approving Authority: As per Delegation of Financial Powers
* Extention of Tender Validity period is necessary — Yes → Extend Tender Validity period; No → Forfeit Tender Security is needed
* Forfeit Tender Security is needed — Yes → Forfeit Tender Security; No → Post-quality the successful Tenderer
* Post-quality the successful Tenderer
* Approve Contratct Award — Approving Authority: As per Delegation of Financial Powers
* Notes: As per Procurement Processing and Approval Procedure Only one TEC will evaluate Process to be confidential

**Contract Management**

* Notify Award Contract
* Sign the Contract — If successful Tenderer Fails to sign the Contract ,select from remaing responsive tenderer → Forfeit Tender Security (Notes: - Use Standard contract from - No Negotiation is Allowed - Performance Security to be taken)
* Prucure the Object
* Maintain The Record of Procurement

## অংশ-গ

\[বিধি ৭৯ (২) দ্রষ্টব্য]

LIMITED TENDERING METHOD

<Frame>
  <img src="https://mintcdn.com/abusayed/KENeGQ4BTutgPtWu/images/ppr/pages/page-226-limited-tendering-method-flowchart.png?fit=max&auto=format&n=KENeGQ4BTutgPtWu&q=85&s=2ad4bc5761bca8d7267796380f6d7b69" width="1700" height="1454" data-path="images/ppr/pages/page-226-limited-tendering-method-flowchart.png" />
</Frame>

Columns: Key Action | Key Time Line | Main Activity | Approving Authority | Optional Activity | Notes

**Procurement Plan**

* Limited Tendering Method (LTM) approved in Procuremnet Plan — No → Discuss with HOPE or an authorized officer (Notes); also → Reasons to be stated and Approval of the HOPE is required (Notes); Yes → Conditions of LTM fulfiled
* Conditions of LTM fulfiled — No → Chose OTM or other methods (Optional Activity); Yes → Prepare specification of object of Procuremnet

**Tender Preparation**

* Prepare specification of object of Procuremnet
* Prepare an official cost estimate of the object of Procuremnet — Approving Authority: HOPE or an authorized officer; Notes: To be Kept confidential for opening by TEC duming evaluation
* Develop Tender Document on the basis of Standard Tender Documents(STDs) — Notes: Standard Tender Document issued by the BPPA shall be used
* Prepare Invitation for Tender

**Tender Issue ,Receipt & Process**

* Identity limited Suppliers/Prepare a list of qualified potential Tenders — Notes: Selection should be in a non-discriminatory manner and number should be sufficient to ensure effective competition; Optional Activity: -Advertise annually to seek new potential Tenders -Reasons enlisted Tenderers on annual basis
* Send invitation to lmited Suppliers/Enlisted qualified Tenderers
* Receive Tenders
* Open and Process Tenders — Notes: -TOC to be formed -Minutes to be taken -opening in Presence of at least one member of TEC -Open in one location -Check for Tender Security

**Tender Examination ,Evaluation and Approval**

* Examine and Evaluate Tender — Approving Authority: As per Delegation of Financial Powers; Notes: -As per Procurement Processing and Approval Procedure -Only one TEC will evaluate -Process to be confidential
* Extention of Tender Validity period is necessary — Yes → Extend Tender Validity → Forfeit Tender Security; No → Forfeit Tender Security is needed
* Forfeit Tender Security is needed — Yes → Forfeit Tender Security; No → Post-quality the successful Tenderer
* Post-quality the successful Tenderer
* Approve Contratct Award — Approving Authority: As per Delegation of Financial Powers

**Contract Management**

* Notify Award Contract
* Sign the Contract — If successful Tenderer Fails to sign the Contract ,select from remaing responsive tenderer → Forfeit Tender Security (Notes: - Use Standard contract from - No Negotiation is Allowed - Performance Securiy to be taken)
* Prucure the Object
* Maintain The Record of Procurement

## অংশ-ঘ

\[বিধি ৭৯ (২) দ্রষ্টব্য]

TWO STAGE TENDERING METHOD

<Frame>
  <img src="https://mintcdn.com/abusayed/KENeGQ4BTutgPtWu/images/ppr/pages/page-227-two-stage-tendering-method-flowchart.png?fit=max&auto=format&n=KENeGQ4BTutgPtWu&q=85&s=cdbbc0beafa529fa55203f4ad830eef8" width="1700" height="1449" data-path="images/ppr/pages/page-227-two-stage-tendering-method-flowchart.png" />
</Frame>

Columns: Key Action | Key Time Line | Main Activity | Approving Authority | Optional Activity | Notes

**FIRST STAGE**

* Two Stage Tendering Method (TSTM) approved in Procurement Plan — No → Discuss with HOPE or an authorized officer (Notes), then back; Yes → Conditions of TSTM fullfilled
* Conditions of TSTM fullfilled — No → Choose OTM or other methods (Optional Activity); Yes → Prepare Tender Document

**Tender Preparation**

* Prepare Tender Document on the basis of Conceptual design and/or stipulated performance specification using (STDs) — Notes: STDs Issued by the BPPA shall be used
* Prepare Invitation for Tender
* Advertise for unpriced technical proposals — Notes: Technical Sub-Committee may be required

**Tender Opening & Evaluation**

* Receive, open and process un-priced Tenders — Notes: -TOC to be formed -Minutes to be taken -Opening in Presence of one member of TEC -Open in one location -No tender security is is required
* Examine & Evaluate Tenders — Approving Authority: As per Deligation of Financial Powers; Notes: Procurement Processing and Approval. - Only one TEC will evaluate. - Process to be confidential
* No responsive Tender → Reject all Tenders (Optional Activity)
* Retain Responsive Tenders

**Tender Adjustment**

* TEC consult with eachS responsive tenderer on any aspect of the proposal except price — Notes: Consultation be confidential and not be disclosed to completing tenders
* Review (Approving Authority) → back to TEC consult with each responsive tenderer
* TEC prepare Individual Minitues of Tender Adjustment
* Approve Minuted of Tender Adjustment — Approving Authority: As per Deligation of Financial Powers; Notes: Should be kept confidential
* Yes → Approved Tender Adjustment should be signed by all member of TEC — Notes: - Should be specific with detail specifica-tion & evaluation criteria

**SECOND STAGE**

**Final Tender Preparation**

* Modify final Tender Document based on Minitues of Tender Adjustment — Notes: - STDs issued by BPPA shall be used
* Distribute Tender Document to all responsive tenders to submit best and final Tender — Notes: Priced best and final Tenders

**Tender Examination ,Evaluation and Approval**

* Receive Tenders
* Open and Process Tenders — Notes: -TOC to be formed -Minutes to be taken -Opening in Presence of one member of TEC -Open in one location -Check for tender security
* No responsive Tender → Review Tender Documents and/or go for retender under (Optional Activity) → back to Modify final Tender Document
* Examine and Evaluate Tenders — Approving Authority: As per Deligation of Financial Powers; Queries → back to Examine and Evaluate Tenders; Notes: Procurement Processing and Approval. - Only one TEC will evaluate. - Process to be confidential
* Post-qualify the successful Tenders
* Approve Contract Award — Approving Authority: As per Deligation of Financial Powers

**Contract Management**

* Yes → Notify Award of Contract
* Contractor/Supplier accept the offer — otherwise → Repeat the process to next lowest (Optional Activity); Yes → Sign the Contract
* Sign the Contract — Notes: - Use Standard Contract Form. - No Negotiation is allowed - Performance Security to be taken
* Yes → Procure the object
* Maintain the Record of Procurement

## অংশ-ঙ

\[ বিধি ৭৯ (২) দ্রষ্টব্য ]

ONE STAGE TWO ENVELOPE TENDERING (OSTETM)

<Frame>
  <img src="https://mintcdn.com/abusayed/KENeGQ4BTutgPtWu/images/ppr/pages/page-228-one-stage-two-envelope-tendering-flowchart.png?fit=max&auto=format&n=KENeGQ4BTutgPtWu&q=85&s=7469ce133d16443b4fdca34555dac64f" width="1700" height="1487" data-path="images/ppr/pages/page-228-one-stage-two-envelope-tendering-flowchart.png" />
</Frame>

Columns: Key Action | Key Time Line | Main Activity | Approving Authority | Optional Activity | Notes

**Procurement Plan**

* One Stage Two Envelope Tendering Method (OSTETM) approved in Procurement Plan — No → Discuss with HOPE or an authorized officer (Notes), then back; also → Resons to be stated and approval of the HOPE is required (Notes); Yes → Conditions of OSTETM Fulfilled
* Conditions of OSTETM Fulfilled — No → Choose OTM or other methods (Optional Activity); Yes → Prepare specification of object of procurement

**Tender Preparation**

* Prepare specification of object of procurement — Approving Authority: HOPE or an authoried officer; Notes: To be kept confidential for opening by TEC during evaluation
* Prepare an official cost estimate of the object of procurement
* Pre-qualification necessary — Yes → Prepare Pre-qualification Document (Optional Activity; Notes: Standard Pre-qualification Document issued by BPPA shall be used); No → Develop Tender Doccument on the basis of Standard Tender Documents(STDs) (Notes: STDs issued by the BPPA shall be used)
* Prepare Invitation for Tender
* Optional Activity: Prepare Invitation for Pre-qualification → Advertise Invitation for Pre qualification

**Tender issue,Receipt & Process** (Key Time Line: Time Table as open Tendering Method)

* Advertise Invitation for Tender
* Modification of Tender Document necessary — Yes → Modify Tender Document; No → Receive Tenders
* Receive Tenders
* Public Opening only for Technical offer — Notes: -TOC to be formed - Minutes to be taken -Opening in Presence of at least one -Open in One location -Check for Tender Security
* Optional Activity: Clarification of Pre-qualification Document needed (Yes → Clarification of Pre-qualification Documents; No →) Receive and Evaluate Pre-qualification Documents → Notify to Pre-qualified Applications → Notify to Pre-qualified Applications → Modification of Tender Document ,if any → Send Invitation for Tender to Pre-qualified Tendrers

**Tender Examination ,Evaluation and Approval**

* Examine and Evaluate Technical offer — Approving Authority: Approved by Head of the Procureing Entity or Authorised officer; Notes: - Only one TEC will evaluate - Process to be confidential
* Invite all Tenderers to attend Financial offer
* Public Opening for Financial offer — Notes: -TOC to be formed - Minutes to be taken -Opening in Presence of at least one -Open in One location -Check for Tender Security
* Examine Financial offer and Evaluate Tender — Notes: - Only one TEC will evaluate - Process to be confidential
* Extention of Tender validity period is necessary — Yes → Extend Tender Validity period; No → Forfeit Tender Security is needed
* Forfeit Tender Security is needed — Yes → Forfeit Tender Security; No → Post -quality the successful Tenderer
* Post -quality the successful Tenderer

**Contract Management**

* Approve Contract Award — Approving Authority: As per Delegation of Financial Powers
* Notify Award of Contarct
* Yes → Sign the contract — If successful Tenderer fails to sign the contract ,select from remaining responsive Tenderer → Forfeit Tender Security (Notes: - Use Standard Contract Form. - No Negotiation is allowed - Performance Security to be taken)
* Procure the object
* Maintain the Record of Procuremnet

## অংশ-চ

\[বিধি ৭৯ (২) দ্রষ্টব্য]

REQUEST FOR QUOTATION METHOD

<Frame>
  <img src="https://mintcdn.com/abusayed/KENeGQ4BTutgPtWu/images/ppr/pages/page-229-request-for-quotation-method-flowchart.png?fit=max&auto=format&n=KENeGQ4BTutgPtWu&q=85&s=c37d2a17238450d6cdfe3d25c5b5ed71" width="1700" height="1078" data-path="images/ppr/pages/page-229-request-for-quotation-method-flowchart.png" />
</Frame>

Columns: Key Action | Key Time Table | Main Activity | Approving Authority | Optional Activity | Notes

**Procurement Plan**

* Request for Quotation Method (RFQM) approved in Procurement Plan — No → Discuss with HOPE or an authorised officer (Notes); also → Reasons to be stated & approval of the hope is required (Notes); Yes → Conditions of RFQM fullfilled
* Conditions of RFQM fullfilled — No → Choose OTM or other methods (Optional Activity); Yes → Prepare Quotation

**Prepare Quotation**

* Prepare Quotation with details on quality, quantity and delivery time — Notes: Standard Quotation Document Issued by the BPPA shall be used
* Send Quotations to prospective Tenders — Notes: Request at least 5 Tenderers
* Receive period Quotation — Optional Activity: If less than 3 Quotation verify with others

**Quotation Evaluation**

* Examine & Evaluate Quotations — Approving Authority: As per Delegation of Financial Powers; Notes: Procurement Processing and Approval. - Only one TEC will evaluate. - Process to be confidential
* Recommend lowest evaluated Tender along with comparative statements — Queries → back to Examine & Evaluate Quotations
* Approve Contract Award — Approving Authority: As per Delegation of Financial Powers; Yes → Give the purchase order or work oder; No → Choose OTM or other methods (Optional Activity)

**Contract Management**

* Give the purchase order or work oder
* Tenderer confirm purchase order in writing — No → Repeat with Second lowest Tenderer (Optional Activity) → back to Give the purchase order or work oder; Yes → Procure the object
* Procure the object
* Maintain the Record of Procurement

## অংশ-ছ

\[বিধি ৭৯(২) দ্রষ্টব্য]

REVERSE AUCTION METHOD

**1. Requirement Identification**

↓

**2. Preparation of Auction Documents**<br />
(Technical specs, terms & conditions, evaluation criteria)

↓

**3. Supplier Prequalification / Registration**

↓

**4. Public Invitation for Reverse Auction prices**

↓

**5. Reverse Auction Setup on E-Platform**<br />
(Start time, end time, bid decrement rules, ranking visibility)

↓

**6. Auction Start (Suppliers Place Bids Online)**

↓

**7. Continuous Bidding & Automatic Ranking Display**

↓

**8. Auction Closing at Deadline (or after no new bids for a set time)**

↓

**9. Evaluation of Lowest Bid (Check Compliance)**

↓

**10. Awarding the Contract to Winning Supplier**

↓

**11. Contract Signing & Execution**

## অংশ-জ

\[বিধি ৭৯(২) দ্রষ্টব্য]

DIRECT PROCUREMENT METHOD

<Frame>
  <img src="https://mintcdn.com/abusayed/KENeGQ4BTutgPtWu/images/ppr/pages/page-231-direct-procurement-method-flowchart.png?fit=max&auto=format&n=KENeGQ4BTutgPtWu&q=85&s=536a17f027ea1e19d0e84d6c547315ab" width="1275" height="903" data-path="images/ppr/pages/page-231-direct-procurement-method-flowchart.png" />
</Frame>

Columns: Key Action | Key Time Table | Main Activity | Approving Authority | Optional Activity | Notes

**Procurement Plan**

* Direct Procurement Method(DPM) approved in the Procurement Plan — No → Discuss with HOPE or an authorised officer (Notes) → Resons to be recorded and approval of the HOPE is required (Notes); Yes → Conditions of DPM fulfied
* Conditions of DPM fulfied — No → Choose OTM or other methods (Optional Activity); Yes → Prepare Deatails specification

**Tender Preparation**

* Prepare Deatails specification of object of Procuremnet as per Rule-38 and identify the Contractor or Supplier
* Conditions of Rule-76(1)(ka) prevalent — Yes → Issue Notifications of Award (NOA)for procurement of the object (Optional Activity)
* Develop Tender Doccument on the basis of Standard Tender Documents(STDs) — Notes: Standard Tender Document issued by the BPPA shall be used

**Tender Examination ,Evaluation and Approval**

* Examine & Evaluate Quotations — Approving Authority: As per Delegation of Financial Powers; Notes: Procurement Processing and Approval. - Evaluation by Only one TEC - Process shall remain confidential
* Negotiate with the Tenderer as applicable — Review
* Approve Contract Award — Approving Authority: As per Delegation of Financial Powers; No → Review (back to Examine & Evaluate Quotations); No → Choose OTM or other methods (Optional Activity); Yes → Issue Notification of Award (NOA)

**Contract Management**

* Issue Notification of Award (NOA) — Notes: Use Standard Contract Form
* Sign the Contract — No → Choose OTM or other methods (Optional Activity); Yes → Procure the object
* Procure the object
* Maintain the Record of Procurement

## অংশ-ঝ

\[বিধি ১২৬ (২) দ্রষ্টব্য]

PROCUREMENT OF SERVICES BY QCBS METHOD

<Frame>
  <img src="https://mintcdn.com/abusayed/KENeGQ4BTutgPtWu/images/ppr/pages/page-232-qcbs-method-flowchart.png?fit=max&auto=format&n=KENeGQ4BTutgPtWu&q=85&s=4c317d849a739dddc6470597c8bbaac9" width="1275" height="1068" data-path="images/ppr/pages/page-232-qcbs-method-flowchart.png" />
</Frame>

Columns: Key Action | Key Time Table | Main Activity | Approval | Optional Activity | Notes

**Preparation**

* Finalise TOR(Rule 40)
* Finalise Cost Estimate and Budget (Rule-25(9)) — Notes: To be kept confidential
* Call for Expressions of Interest (EOI) (Rule-135) — Notes: Formal as per Schedule - 16

**Short listing**

* Receipt of EOI (Rule-136)
* Evalute EOI by PEC (Rule -137)
* Prepare Shortlist(Rule -137) — Notes: Not less then four(4) Not More then seven(7)
* If shortlist is less then four(4)
* Review the assigment and found correct — No → Amend the assigment of asseciatd EOI (Optional Activity) → Re-advertise; Yes → Property advertised
* Property advertised — No → Re-advertise → Receipt of EOI → Prepare Shortlist → If suitable proposal is again less than four (4) → Finalise Shortlist (Optional Activity) → Approval; Yes → Finalise Shortlist (Rule -137)
* Finalise Shortlist (Rule -137) — Approval: Approval by Head of Procuring Entity or an officer authorized by him/her or an approving authority under the Delega-tion of Financial Powers (If approving authority is below the level of HOPE); Notes: All applicants Participating in the EOI must be informed whether or not they have been short-listed by the procuring Entity

**Proposal ,Evaluation, Approval and Contract Award**

* Prepare RFP & Define Evaluation criteria and Minimum Qualifying Mark (MQM) (Rule-139) — Notes: Follow standard RFP,Issued by BPPA
* Send RFP to the shortlisted consultansts (Rule -139)
* Receive proposal from consultants (Rule -140)
* Evaluate Technical Proposal by PEC (Rule-141) — Approval: Approval by Head of Procuring Entity or an officer authorized by him/her or an approving authority under the Delega-tion of Financial Powers (If approving authority is below the level of HOPE)
* Public opening of Financial Proposals of Technical Proposals>MQM(Rule-142) — Notes: Minutes of the public opening must be distributed to all shortlisted consul-tants
* Evaluate Financial Proposal by PEC(Rule-142)
* Reject Proposals Whose Eval. Price Exceeds Budget (Rule- 142)
* Negotiate with Highest Ranking Technical Proposal (Rule -144) — Approval: Approval by approving authority under the delegation of Financial Powers; No → Invite the next highest ranked consultant and so on (Optional Activity) → Approval; Yes → Contract Sign
* Contract Sign (Rule 147)

## অংশ-ঞ

\[বিধি ১২৭ (২) দ্রষ্টব্য]

PROCUREMENT OF SERVICES BY SFB METHOD

<Frame>
  <img src="https://mintcdn.com/abusayed/KENeGQ4BTutgPtWu/images/ppr/pages/page-233-sfb-method-flowchart.png?fit=max&auto=format&n=KENeGQ4BTutgPtWu&q=85&s=3a344e47eca76bbf334ba264be267c40" width="1275" height="1082" data-path="images/ppr/pages/page-233-sfb-method-flowchart.png" />
</Frame>

Columns: Key Action | Key Time Table | Main Activity | Approval | Optional Activity | Notes

**Preparation**

* Finalise TOR(Rule 40)
* Finalise Cost Estimate and Budget (Rule-25(9)) — Notes: To be kept confidential
* Call for Expressions of Interest (EOI) (Rule-135) — Notes: Formal as per Schedule - 16

**Short listing**

* Receipt of EOI (Rule-136)
* Evalute EOI by PEC (Rule 137)
* Prepare Shortlist(Rule 137) — Notes: Not less then four(4) Not More then seven(7)
* If shortlist is less then four(4)
* Review the assigment and found correct — No → Amend the assigment of asseciatd EOI (Optional Activity) → Re-advertise; Yes → Property advertised
* Property advertised — No → Re-advertise → Receipt of EOI → Prepare Shortlist → If suitable proposal is again less than four (4) → Finalise Shortlist (Optional Activity) → Approval; Yes → Finalise Shortlist (Rule-137)
* Finalise Shortlist (Rule-137) — Approval: Approval by Head of Procuring Entity or an officer authorized by him/her or an approving authority under the Delega-tion of Financial Powers (If approving authority is below the level of HOPE); Notes: All applicants Participating in the EOI must be informed whether or not they have been short-listed by the procuring Entity

**Proposal ,Evaluation, Approval and Contract Award**

* Prepare RFP & Define Evaluation criteria and Minimum Qualifying Mark (MQM) (Rule-139) — Notes: Follow standard RFP,Issued by BPPA
* Send RFP to the shortlisted consultansts (Rule -139)
* Receive proposal from consultants (Rule-140)
* Evaluate Technical Proposal by PEC (Rule-141) — Approval: Approval by Head of Procuring Entity or an officer authorized by him/her or an approving authority under the Delega-tion of Financial Powers (If approving authority is below the level of HOPE)
* Public opening of Financial Proposals of Technical Proposals>MQM(Rule-142) — Notes: Minutes of the public opening must be distributed to all shortlisted consultants
* Evaluate Financial Proposal by PEC(Rule-142)
* Reject Proposals Whose Eval. Price Exceeds Budget (Rule- 142)
* Negotiate with Highest Ranking Technical Proposal (Rule -144) — Approval: Approval by approving authority under the delegation of Financial Powers; No → Invite the next highest ranked consultant and so on (Optional Activity) → Approval; Yes → Contract Sign
* Contract Sign (Rule 147)

## অংশ-ট

\[বিধি ১২৮(২) দ্রষ্টব্য]

PROCUREMENT OF SERVICES BY LCS METHOD

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Columns: Key Action | Key Time Table | Main Activity | Approval | Optional Activity | Notes

**Preparation**

* Finalise TOR(Rule 40)
* Finalise Cost Estimate and Budget (Rule-25(9)) — Notes: To be kept confidential
* Call for Expressions of Interest (EOI) (Rule-135) — Notes: Formal as per Schedule 16

**Short listing**

* Receipt of EOI (Rule -136)
* Evalute EOI by PEC ( (Rule -137)
* Prepare Shortlist (Rule -137) — Notes: Not less then four(4) Not More then seven(7)
* If shortlist is less then four(4)
* Review the assigment and found correct — No → Amend the assigment of asseciatd EOI (Optional Activity) → Re-advertise; Yes → Property advertised
* Property advertised — No → Re-advertise → Receipt of EOI → Prepare Shortlist → If suitable proposal is again less than four (4) → Finalise Shortlist (Optional Activity) → Approval; Yes → Finalise Shortlist (Rule -137)
* Finalise Shortlist (Rule -137) — Approval: Approval by Head of Procuring Entity or an officer authorized by him/her or an approv-ing authority under the Delegation of Financial Powers (If approving authority is below the level of HOPE); Notes: All applicants Participating in the EOI must be informed whether or not they have been short-listed by the procuring Entity

**Proposal ,Evaluation, Approval and Contract Award**

* Prepare RFP & Define Evaluation criteria and Minimum Qualifying Mark (MQM) (Rule -139) — Notes: Follow standard RFP,Issued by BPPA
* Send RFP to the shortlisted consultansts (Rule -139)
* Receive proposal from consultants (Rule-140)
* Evaluate Technical Proposal by PEC (Rule-141) — Approval: Approval by Head of Procuring Entity or an officer authorized by him/her or an approving authority under the Delega-tion of Financial Powers (If approving authority is below the level of HOPE)
* Public opening of Financial Proposals of Responsiv Technical Proposals>MQM(Rule-142) — Notes: Minutes of the public opening must be distributed to all shortlisted consultants
* Evaluate Financial Proposal by PEC(Rule-142)
* Negotiate with lowerst Eval Price Proposal (Rule -144) — Approval: Approval by approving authority under the delegation of Financial Powers; No → Invite the next highest ranked consultant and so on (Optional Activity) → Approval; Yes → Contract Sign
* Contract Sign (Rule - 147)

## অংশ-ঠ

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PROCUREMENT OF SERVICES BY SSS METHOD

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**Preparation**

* Finalise TOR
* Finalise Cost Estimate and Budget
* Prepare RFP

**Proposal ,Evaluation ,Approval and Contract Award**

* Issue RFP
* Receive proposals from consultant
* Evaluate and Negotiate with the consultant
* Approval by Approving Authority under the

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* Contract Award
* Start the Assignment