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# তফসিল-১৭: Tender Submission Forms

> Schedule 17: tender submission forms for goods, works and physical services.

## অংশ-ক

\[অংশ-ক: বিধি ১১৬ দ্রষ্টব্য]

Tender Submission Form

(Goods)

\[this letter shall be completed and signed by the Authorized Signatory preferably on the Letter-Head pad of the Tenderer]

| To:<br />\[Contact Person)<br />\[Name of Procuring Entity]<br />\[Address of Procuring Entity] | Date:                 |
| ----------------------------------------------------------------------------------------------- | --------------------- |
| Invitation for Tender No:                                                                       | \[ IFT NO………………………..  |
| Tender Package No                                                                               | \[ Package No…………………. |
| Lot No (when applicable):                                                                       | \[Lot No………………………………. |

We, the undersigned, tender to supply in conformity with the Tender Document the following Goods and related Services, viz:

............

In accordance with ITT Clauses XX and XX, the following price applies to our Tender:

The Tender Price is:

(ITT Sub-Clause XX and XX)

Tk…………………… \[in figures]

Taka……………………. \[in words]

The advance payment (when applicable) is:

Tk……………………………. \[in figures]

\[insert the amount based on percentage of the Tender Price]

Taka…………………………. \[in words]

(GCC Sub-Clause xx) and we shall accordingly submit an Advance Payment Guarantee in the format shown in Form PG3-11.

| In accordance with ITT clause XX, the following discounts shall apply to our tender;<br /><br />The unconditional discount proposed by the tenderer is In percentage (%) (ITT sub clause XX and XX)<br /><br />(This discount shall be applicable on all the items of Price Schedule after Arithmetical Correction) |
| ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |

Mandatory Spare parts Price (when Economic Factor applicable) is:

(ITT) Sub-Clause XX)

Taka. \[in figures]

Taka \[in words]

In signing this letter, and in submitting our Tender, we also confirm that:

* (a) our Tender shall be valid for the period stated in the Tender Data Sheet (IFT Sub-Clause XX) and it shall remain binding upon us and may be accepted at any time before the expiration of that period;

* (b) a Tender Security is attached in the form of a pay order/bank draft/bank guarantee] in the amount stated in the Tender Data Sheet (ITT Clause XX) and valid for a period of twenty-eight (28) days beyond the Tender validity date;

* (c) if our Tender is accepted, we commit to furnishing a Performance Security in the amount stated in the Tender Data Sheet (ITT Sub-Clause XX) in the form stated in Tender Data Sheet (ITT Sub-Clause XX) and valid for a period of twenty-eight (28) days beyond the date of completion of our performance obligations;

* (d) we have examined and have no reservations to the Tender Document, issued by you on (insert date);

including Addendum to Tender Documents No(s) (state numbers), issued in accordance with the Instructions to Tenderers (ITT Clause XX), \[insert the number and issuing date of each Addendum, or delete this sentence if no Addendum have been issued];

* (e) we, including as applicable, subcontractor for any part of the contract resulting from this Tender process, have nationalities from eligible countries, in accordance with ITT Sub-Clause XX;

* (f) we are submitting this Tender as a sole Tenderer;

* (g) we are not a Government owned entity as defined in ITT Sub-Clause XX or we are a Government owned entity, and we meet the requirements of ITT Sub-Clause XX: (delete one of the above as appropriate);

* (h) we, declare that we are not associated, nor have been associated in the past. directly or indirectly, with a consultant or any other entity that has prepared the design, specifications and other documents, in accordance with ITT Sub-Clause XX;

* (i) we, including as applicable Subcontractor have not been declared ineligible by the Government of Bangladesh or the Development partner, under the laws of Bangladesh or official regulations or by an act of compliance with a decision of the United Nations Security Council on charges of engaging in corrupt, fraudulent collusive, coercive (or obstructive in case of Development Partner) practices, in accordance with ITT Sub-Clause XX;

* (j) furthermore, we are aware of ITT sub-Clause 4.2 concerning such practices and pledge not to indulge in such practices in competing for or in executing the Contract;

* (k) we intend to subcontract an activity or part of the Supply, in accordance with ITT Sub-Clause 16.1 to the following Subcontractor(s);

  |   | Nature of the Supply or related service | Name and address of Subcontractor |
  | - | --------------------------------------- | --------------------------------- |

* (I) we, confirm that we do not have a record of poor performance, such as abandoning the Supply, not properly completing contracts, inordinate delay, or financial failure as stated in ITT Sub-Clause XX, and that we do not have, or have had, any litigation against us, other than that stated in the Tenderer Information Sheet (Form PG 3-2);

* (m) we are not participating as Tenderers in more than one Tender in this Tendering process. We understand that your written Notification of Award shall become a binding Contract between us, until a formal Contract is prepared and executed;

* (n) we declare that we will provide Beneficial ownership related mandatory information prior to signing of contract;

* (o) we understand that you reserve the right to accept or reject any Tender, to cancel the Tender proceedings, or to reject all Tenders, without incurring any liability to Tenderers, in accordance with ITT Clause XX.

| Signature:          | \[insert signature of authorized representative of the Tenderer! |
| ------------------- | ---------------------------------------------------------------- |
| Name:               | \[insert full name of signatory with National ID]                |
| In the capacity of: | \[insert designation of signatory]                               |

Duly authorized to sign the Tender for and on behalf of the Tenderer

\[If there is more than one (1) signatory add other boxes and sign accordingly]

**Attachment 1:** Written confirmation authorizing the above signatory (ies) to commit the Tenderer, in accordance with ITT Sub-Clause 36.3.

## অংশ-খ

\[অংশ-খ:]

**Tender Submission Form**

(Works and Physical Services)

\[this letter shall be completed and signed by the Authorized Signatory on the Letter-Head pad of the Tenderar]

| o:<br />\[Contact Person)<br />\[Name of Procuring Entity]<br />\[Address of Procuring Entity] | Date:                 |
| ---------------------------------------------------------------------------------------------- | --------------------- |
| Invitation for Tender No:                                                                      | \[ IFT NO………………………..  |
| Tender Package No:                                                                             | \[ Package No…………………. |
| Lot No (when applicable):                                                                      | \[Lot No………………………………. |

We, the undersigned, tender to execute in conformity with the Tender Documents, the following Works and physical Services, viz:

In accordance with ITT Clauses XX and YY, the following price applies to our Tender:

The Tender Price is:

(ITT Sub-Clause XX and XX)

Tk…………………………………… \[in figures]

Taka……………………. \[in words]

The advance payment (when applicable) is:

Tk……………………………. \[in figures]

\[insert the amount based on percentage of the Tender Price]

Taka…………………………. \[in words]

(GCC Sub-Clause XX)

and we shall accordingly submit an Advance Payment Guarantee in the format shown in Form PG3-10.

| In accordance with ITT clause XX, the following discounts shall apply to our tender;<br /><br />The unconditional discount proposed by the tenderer is: In percentage (%) (ITT sub-clause XX and XX)<br /><br />(This discount shall be applicable on all the items of Price Schedule after Arithmetical Correction) |
| -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |

In signing this letter, and in submitting our Tender, we also confirm that

* (a) our Tender shall be valid for the period stated in the Tender Data Sheet (ITT Sub Clause XX) and it shall remain binding upon us and may be accepted at any time before the expiration of that period:

* (b) a Tender Security is attached in the form of a \[pay order/bank draft/bank guarantee) in the amount stated in the Tender Data Sheet (ITT Sub-Clause XX) and valid for a period of twenty-eight 28 days beyond the Tender validity date;

* (c) if our Tender is accepted, we commit to furnishing a Performance Security within the time stated under ITT Sub-Clause XX in the amount stated in the Tender Data Sheet (ITT Sub-Clause XX) and in the form specified in the Tender Data Sheet (ITT Sub-Clause XX) valid for a period of twenty-eight (28) days beyond the date of issue of the Certificate of Completion of the Works;

* (d) we have examined and have no reservations to the Tender Document, issued by you on \[insert date] including Addendum to Tender Document No(s) \[state numbers], issued in accordance with the Instructions to Tenderers (ITT Clause XX). \[insert the number and issuing date of each Addendum or delete this sentence if no Addendum have been issued]:

* (e) we, including as applicable, any JV partner or subcontractor for any part of the contract resulting from this Tender process, have nationalities from eligible countries, in accordance with ITT Sub-Clause XX;

* (f) we are submitting this Tender as a sole Tenderer in accordance with ITT Sub Clause XX

  or

  we are submitting this Tender as the partners of a JV, Comprising the following other partners, in accordance with ITT Sub-Clause XX:

  |   | Name of Partner | Location & District of Partner |
  | - | --------------- | ------------------------------ |
  | 1 |                 |                                |
  | 2 |                 |                                |
  | 3 |                 |                                |
  | 4 |                 |                                |

* (g) we are not a Government owned entity as defined in ITT Sub-Clause XX

  Or,

  we are a Government owned entity, and we meet the requirements of ITT Sub-Clause XX;

* (h) we, including as applicable any JV partner, declare that we are not associated, nor have been associated in the past, directly or indirectly, with a consultant or any other entity that has prepared the design, specifications and other documents in accordance with ITT Sub-Clause XX:

* (i) we, including as applicable any IV partner or subcontractor for any part of the contract resulting from this Tender process, have not been declared ineligible by the Government of Bangladesh on charges of engaging in corrupt fraudulent, collusive or coercive practices in accordance with ITT Sub-Clause XX:

* (j) furthermore, we are aware of ITT Clause XX concerning such practices and pledge not to indulge in such practices in competing for or in executing the Contract:

* (k) we intend to subcontract an activity or part of the Works, in accordance with ITT Sub-Clause XX, to the following Subcontractor(s):

  | Activity or part of the Works | Name of subcontractor with location and District |
  | ----------------------------- | ------------------------------------------------ |
  |                               |                                                  |
  |                               |                                                  |
  |                               |                                                  |

* (l) We, including as applicable any JV partner, confirm that we do not have a record of poor performance, such as abandoning the Works, not properly completing contracts, inordinate delays, or financial failure as stated in ITT Sub-Clause XX, and that we do not have, or have had, any litigation against us, other than that stated in the Tenderer Information (Form PW3-2):

* (m) We are not participating as Tenderer in more than one Tender in this Tendering process. We understand that your written Notification of Award shall constitute the acceptance of our Tender and Shall become a binding Contract between us, until a formal Contract is prepared and executed:

* (n) we, including as applicable any JV partner, confirm that we do not have a record of insolvency, receivership, bankrupt or being wound up, our business activities were not been suspended, and it was not been the subject of legal proceedings in accordance with ITT Sub-Clause XX

* (o) we, including as applicable any JV partner, confirm that we have fulfilled our obligations to pay taxes and social security contributions applicable under the relevant national laws and regulations of Bangladesh in accordance with ITT Sub-Clause XX;

* (p) we declare that we will provide Beneficial ownership related mandatory information prior to signing of contract;

* (q) we understand that you reserve the right to reject all the Tenders or annul the Tender proceedings, without incurring any liability to Tenderer, in accordance with ITT Clause XX

| Signature:                                                           | \[insert signature of authorized representative of the Tenderer] |
| -------------------------------------------------------------------- | ---------------------------------------------------------------- |
| Name:                                                                | \[insert full name of signatory with National ID Number]         |
| In the capacity of:                                                  | \[insert capacity of signatory)                                  |
| Duly authorized to sign the Tender for and on behalf of the Tenderer |                                                                  |

\[If there is more than one (1) signatory or in the case of a JV, add other bases and sign accordingly]

**Attachment 1:**

**\[ITT Sub-Clause 40.3]**

Written confirmation authorizing the above signatory (ies) to commit the Tenderer \[and if applicable]

**Attachment 2:**

\[ITT Sub-Clause 29.2(b)/

Copy of the JV Agreement/Letter of Intent to form JV with draft proposed Agreement.]

## অংশ-গ

**Financial Proposal Submission Form**

To: \[Name and address of the Client] \[Location, Date]

Dear Sirs:

We, the undersigned, offer to provide the consulting Services for \[Insert title of assignment] in accordance with your Request for Proposal dated \[insert date] and our Technical Proposal. Our attached Financial Proposal is for the sum of \[insert amount in words and figures]. This amount is exclusive of local taxes, which we have estimated at \[insert amount in words and figures].

Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before the date indicated in Clause XX of the Proposal Data Sheet.

Commissions and gratuities, if any, paid or to be paid by us to agents relating to this Proposal and Contract execution, if we are awarded the Contract, are listed as follows:

| Name and Address of Agents | Amount | Purpose of commission or gratuity |
| -------------------------- | ------ | --------------------------------- |
|                            |        |                                   |

We also declare that the Government of Bangladesh has not declared us or any Sub consultants for any part of the Contract, ineligible on charges of engaging in corrupt, fraudulent, collusive, coercive or obstructive practices. We furthermore, pledge not to indulge in such practices in competing for or in executing the Contract, and are aware of the relevant provisions of the Proposal Document (ITC Clause XX).

We understand you are not bound to accept any Proposal you receive.

Signed

In the capacity of

Duly authorized to sign the proposal on behalf of the Applicant.

Date:

## অংশ-ঘ

**Technical Proposal Submission Form**

To: \[Name and address of Client \[Location, Date]

Dear Sirs:

We, the undersigned, offer to provide the consulting Services for \[insert title of assignment] in accordance with your Request for Proposal dated \[insert date] and our Proposal. We are hereby submitting our Proposal, which includes the Technical Proposal, and the Financial Proposal scaled in two separate envelopes.

We are submitting our Proposal in association with: \[insert a list with full name and address of each associated Consultant, also specify, whether they are in joint venture or as sub consultants].

If negotiations are held during the period of validity of the Proposal, ie, before the date indicated in Clause XX of the Proposal Data Sheet, we undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon us and subject to the modifications resulting from Contract negotiations.

**………………………….We undertake, if our Proposal is accepted, to initiate the consulting services related to the assignment not later than the date indicated in Clause XX of the Proposal Data Sheet.**

We also confirm that the Government of Bangladesh has not declared us, or any sub consultants for any part of the Contract, ineligible on charges of engaging in corrupt, fraudulent, collusive or coercive practices. We furthermore, pledge not to indulge in such practices in competing for or in executing the Contract, and we are aware of the relevant provisions of the Proposal Document (ITC Clause XX).

We declare that we will provide Beneficial ownership related mandatory information prior to signing of contract;

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

| Authorized Signature \[in full and initials] |   |
| -------------------------------------------- | - |
| Name and designation of Signatory            |   |
| Name of Firm                                 |   |
| Address                                      |   |