তফসিল-৫: Procurement Plans

অংশ-ক

[বিধি ২৫(১৩) দ্রষ্টব্য] Total Procurement Plan for Development Project / Program This part identifies the packages for Goods, Works and Services that are required under the development project/ Program. It identifies each Procurement package, giving it a unique code and considers the expected cost of the package (as per the DPP/TPP), as well as the anticipated dates when the Procurement package will be supplied. A separate Schedule, completed as shown below, should be provided for Goods, Works, Physical Services and Intellectual and Professional Services.

Col No	Activity	Note
1	Package Number	In ascending numerical order (e.g. GD1, GD2, GD3; WD1, WD2, WD3; or PS1, PS2, PS3 or CS1, CS2, CS3, etc.)
2	Description of Procurement Package	Brief description of the Procurement package, expressed in quantifiable terms. (as per DPP/TPP)
3/4	Unit/ Quantity	The unit of supply. (e.g. 1, set, sqm, lump sum) The quantity of the unit required (e.g. 1,2,3 etc.; or 1,500 etc.)
5	Procurement Method & Type	Procurement Method (e.g. OTM (NCT); LTM (NCT) DPM, QCBS, SIC etc.)
6	Contract Approving Authority	State here the approving authority that gave approval to the Tender / Proposal Evaluation Report
7	Source of Funds	Source of Funds (GoB or Own) or Development Partners (IDA, ADB, EU etc.)
8	Estimated cost in Tk million	Express the anticipated cost in Taka million as per the DPP/TPP. e.g. 50 Lakh would be 5 million, 1 Core 50 Lakh 10 thousand would be 150 million 10 thousand
	Indicative Dates	These are the three key dates of any Procurement activity, the date at which the Procuring Entity invites Tenders, the date at which a Contract is expected to be signed and the expected date of completion of the Contract.
9	Pre-Qualification/Expression of Interest	Not generally used in Goods, so this shaded column is left blank Pre-Qualification (if applicable) may be used in Works. EOI is used in Services
10	Invitation for Tender/Proposal	State the anticipated date when the Advertisement will be placed and when the Tender Document will be ready for issue For Services this is the issue date of the RFP
11	Signing of Contract	State the anticipated date when the Contract will be signed
12	Completion of Contract	State the anticipated date when the Contract will be completed, excluding any warranty period or defects liability period.

অংশ-খ

Annual Procurement Plan for Development & Operational Budgets Time bound Procurement assists a Procuring Entity to effectively plan its Procurement requirements and is an important and useful tool used to monitor the progress of Procurement (a) to ensure that it does not go astray; (b) to ensure that early problems with slippage can be dealt with promptly; and (c) can form a useful Annual Plan for Procurement. A separate Schedule, completed as follows, should be provided for Goods, Works and Services. Separate schedules should be used for Development or Operational Budget.

Col No.	Activity	Note
1	Package Number	To be copied from the Total Procurement Plan for Development Project/Program for those packages required in this financial year. In the case of Procurement using funds from the Operational Budget the Columns shall be completed based upon information in the Operational Budget.
2	Description of Procurement Item
3/4	Unit & Quantity
5	Procurement Method & type
6	Contract Approving Authority Source of Funds
7	Estimated Cost
8	In Tk. Million
9	Time Code for Process	In the first row on each form examples have been given to assist the Procuring Entity in completion of the Forms
10	Not Used (Goods)	Column 10 does not apply for Goods Procurement
10	Pre-Qualification (Works)	If Pre-Qualification is used then enter the anticipated process time in the “Planned Days” Column 11. Include time for Advertising, Responding to Advert, Evaluation and Approval (this may be as high as 80-90 days in some cases)
10	Advertise (EOI)	Determine the time it will take from issue of EOI, receiving responses, evaluation and approval to Issue of RFP date and enter the number of days in the “Planned Days” box in Column 11
11	Advertising Tender	Always show “0” in the “Planned Days” box in Column 11.
11	Advertising Tender	Always show “0” in the “Planned Days” box in Column 11.
11	Issue RFP	Always show “0” in the “Planned Days” box in Column 10.
12	Opening of Tender/Proposal
13	Evaluation of Tender/Proposal	The date for each activity will automatically be calculated and appear in the “Planned Dates” box.
14	Approval of Award
15	Notification of Award
16	Signing of Contract	Now determine the number of days it is expected that each activity will take place and enter the time for that activity in the relevant “Planned Days” box ¹[***]
17	Completion of Contract	Planned Dates & Planned Days: For each Procurement package, consider the Date on which the Goods, Works or Services are required to be completed and enter the date in Planned Dates (Column 17). Then show the expected duration of the Contract (in Days) in Planned Days immediately under the above Date (Column 17).
18	Total Time (in Days)	This is automatically calculated by adding together all the pre-determined number of “Planned Days”, it will change if any of the Planned Days are changed.

অংশ-গ

ANNUAL PROCUREMENT PLAN Ministry/Division:
Agency
Procuring Entity Name & Code:
Project/Programme Name & Code: Budget : Development

Package No.	Description of Procurement Package GOODS	Unit .	Quantity.	Procure-ment Method & Type	Contract Approving Authority	Source of Funds .	Estd.Cost in milion	Time code for Process	Not Rsed in GOODS	invite/ Adventise Tender	Tender Opening	Tender Evaluation	Approval to Award	Notification of Award	Signing of Contract	Total time to contract Signature	Time for Completion of Contract
1	2	3	4	5	6	7	8	9	10	11	12	13	14	15	16	17	18
GD 1	Purchase of ten (10) steel lubricated towers	No.	10	OTM (ICT)	Ministry	ADB	215	Planned Dates		06-Jan-25	17-Feb-25	31-Mar-25	05-May-25	12-May-25	09-Jun-25		10-Jun-26
								Planned Days		0	12	12	05	7	20	154	366
								Actual Dates
GD 2	Purchase of 8 (eight) Motor Vehicles, 1500 cc	No.	8	LTM National	HOPE	GOB	65	Planned Dates		21-Dec-25	04-Jan-26	08-Feb-26	22-Feb-26	01-Mar-26	29-Mar-26		30-Apr-26
								Planned Days		0	14	33	14	7	20	30	32
								Actual Dates
GD 3
GD 4
	Total Value of Goods Procurement						Total: 280

ANNUAL PROCUREMENT PLAN Ministry/Division:
Agency
Procuring Entity Name & Code: Budget : Operational

Package No.	Description of Procurement Package GOODS	Unit .	Quantity.	Procure-ment Method & Type	Contract Approving Authority	Source of Funds .	Estd.Cost in milion	Time code for Process	Not Rsed in GOODS	invite/ Adventise Tender	Tender Opening	Tender Evaluation	Approval to Award	Notification of Award	Signing of Contract	Total time to contract Signature	Time for Completion of Contract
1	2	3	4	5	6	7	8	9	10	11	12	13	14	15	16	17	18
GD 1	Purchase of twenty (20) metal file cabinets (4-drawer)	No.	20	OTM (NCT)	Authorised Officer	GOB	5	Planned Dates		21-Feb-25	06-Mar-25	20-Mar-25	27-Mar-25	03-Apr-25	01-May-25		15-Jan-25
								Planned Days		0	14	14	7	7	28	100	15
								Actual Dates
GD 2	Purchase of twenty five (25) Motor Cycles. 110 cc	No.	25	DMP National	HOPE	GOB	4	Planned Dates		14-Jan-25	04-Feb-25	13-Feb-25	25-Feb-25	03-Mar-25	31-Mar-25		30-Apr-25
								Planned Days		0	21	14	7	7	28	77	30
								Actual Dates
GD 3
GD 4
	Total Value of Goods Procurement						Total: 9

অংশ-ঘ

ANNUAL PROCUREMENT PLAN Ministry/Division:
Agency
Procuring Entity Name & Code:
Project/Programme Name & Code: Budget : Development

Package No.	Description of Procurement Package WORKS	Unit .	Quantity.	Procure-ment Method & Type	Contract Approving Authority	Source of Funds	Estd.Cost in milion	Time code for Process	Advertise Prequel (if applicable)	Invite/Adver-tise Tender	Tender Opening	Tender Evaluation	Approval to Award	Notification of Award	Signing of Contract	Total time to contract Signature	Time for Completion of Contract
1	2	3	4	5	6	7	8	9	10	11	12	13	14	15	16	17	18
WD 1	Construction of 5 (five) concrete Bridges	No.	5	OTM (ICT)	CCGP	WB	1200	Planned Dates		10-Mar-25	21-Apr-25	02-Jun-25	30-Jun-25	07-Jul-25	04-Aug-25		31-May-26
								Planned Days		60	42	43	28	7	28	207	300
								Actual Dates
WD 2	Construction of 2 (Two) Flood Regulators	No.	2	OTM	Ministry	GOB	700	Planned Dates		06-Jun-25	04-Jul-25	25-Jul-25	08-Aug-25	15-Aug-25	12-Sep-25		31-Mar-26
								Planned Days	0	0	28	21	14	7	28	90	200
								Actual Dates
WD 3									AND SO ON
WD 4									AND SO ON
	Total Value of Works Procurement						Total:1900

ANNUAL PROCUREMENT PLAN Ministry/Division:
Agency
Procuring Entity Name & Code: Budget : Operational

Package No.	Description of Procurement Package WORKS	Unit .	Quantity.	Procure-ment Method & Type	Contract Approving Authority	Source of Funds	Estd.Cost in milion	Time code for Process	Advertise Prequel (if applicable)	Advertise Tender	Tender Opening	Tender Evaluation	Approval to Award	Notification of Award	Signing of Contract	Total time to contract Signature	Time for Completion of Contract
1	2	3	4	5	6	7	8	9	10	11	12	13	14	15	16	17	18
WR 1	Renovation of Engineer’s Workshop	Sqm	100	LTM National	AO	GOB	6.2	Planned Dates		25-Aug-25	08-Sep-25	22-Sep-25	29-Sep-25	06-Oct-25	03-Nov-25		10-Jan-26
								Planned Days	0	0	14	14	7	7	28	70	220
								Actual Dates
WR 2	Repair & Maintenance of Hydraulic Structures	No.	2	RFQ National	Project Manager	GOB	0.6	Planned Dates		06-Mar-26	13-Mar-26	18-Mar-26	25-Feb-26	26-Mar-26	13-Mar-26		15-Apr-26
								Planned Days	0	0	7	5	3	5	5	25	15
								Actual Dates
WR 3									AND SO ON
WR 4									AND SO ON
	Total Value of Works Procurement						Total: 8.8

অংশ-ঙ

ANNUAL PROCUREMENT PLAN Ministry/Division:
Agency
Procuring Entity Name & Code:
Project/Programme Name & Code: Budget : Development

Package No.	Description of Procurement Package Physical Services	Unit .	Quantity.	Procure-ment Method & Type	Contract Approving Authority	Source of Funds .	Estd.Cost in milion	Time code for Process	Not Rsed in GOODS	Invite/ Advertise Tender	Tender Opening	Tender Evaluation	Approval to Award	Notification of Award	Signing of Contract	Total time to contract Signature	Time for Completion of Contract
1	2	3	4	5	6	7	8	9	10	11	12	13	14	15	16	17	18
PS 1	Hiring outsourced manpowers for PIU (24 persons)	Person month	460	OTM (NCT)	Ministry	GOB	11.2	Planned Dates		06-Jan-25	17-Feb-25	31-Mar-25	05-May-25	12-May-25	09-Jun-25		10-Jun-26
								Planned Days		0	12	12	05	7	20	154	366
								Actual Dates
PS 2	Hiring Transporta-tion services for the PIU (3 vechicles)	Veh-Month .	48	OTM (NCT)	HOPE	GOB	7.2	Planned Dates		21-Dec-25	04-Jan-26	08-Feb-26	22-Feb-26	01-Mar-26	29-Mar-26		30-Apr-26
								Planned Days		0	14	33	14	7	20	30	32
								Actual Dates
PS 3
PS 4
	Total Value of Physical Services Procurement						Total: 18.4

Uncertain: the PS 1 unit (column 3) is printed in very small type; read as “Person month”.

ANNUAL PROCUREMENT PLAN Ministry/Division:
Agency
Procuring Entity Name & Code: Budget : Operational

Package No.	Description of Procurement Package Physical Services	Unit .	Quantity.	Procure-ment Method & Type	Contract Approving Authority	Source of Funds .	Estd.Cost in milion	Time code for Process	Not Rsed in GOODS	Invite/ Advertise Tender	Tender Opening	Tender Evaluation	Approval to Award	Notification of Award	Signing of Contract	Total time to contract Signature	Time for Completion of Contract
1	2	3	4	5	6	7	8	9	10	11	12	13	14	15	16	17	18
PS 1	Hiring an event managment firm for observing national days	LS	20	LTM (NCT)	HOPE	GOB	4.5	Planned Dates		21-Feb-25	06-Mar-25	20-Mar-25	27-Mar-25	03-Apr-25	01-May-25		15-Jan-26
								Planned Days		0	14	14	7	7	28	100	15
								Actual Dates
PS 2
PS 3
PS 4
	Total Value of Physical Services Procurement						Total: 4.5

অংশ-চ

ANNUAL PROCUREMENT PLAN Ministry/Division:
Agency
Procuring Entity Name & Code:
Project/Programme Name & Code: Budget : Development

Package No.	Description of Procurement Package Consultancy Services	Unit .	Quantity	Procure-ment Method & Type	Contract Approving Authority	Source of Funds .	Estd.Cost in milion	Time code for Process	Advertise EOI	Issue RFP	Technical Proposal Opening	Technical Proposal Evaluation	Financial Proposal Opening & Evaluation	Negotiation	Approval	Signing of Contract	Time for Contract Signature	Time for Completion of Contract
1	2	3	4	5	6	7	8	9	10	11	12	13	14	15	16	17	18	19
CS 1	Study & Design of Hydro Power Dam including preparation of Tender Document & Drawing	m/m	260	QCBS International	CCGP	JICA	350	Planned Dates		13-Sep-25	25-Oct-25	29-Nov-25	14-Dec-25	19-Dec-25	30-Jun-25	20-Feb-25		15-Jun-26
								Planned Days	0	45	42	35	15	5	42	21	205	480
								Actual Dates
CS 2	Construction Management of City Water Supply System	m/m	100	LCS National	HOPE	GOB	40	Planned Dates		23-Aug-25	20-Sep-25	12-Oct-25	27-Oct-25	01-Nov-25	01-Nov-25	22-Nov-25		10-Jun-26
								Planned Days	0	40	28	22	15	5	0	21	131	200
								Actual Dates
CS 3
CS 4

ANNUAL PROCUREMENT PLAN Ministry/Division:
Agency
Procuring Entity Name & Code: Budget : Operational

Package No.	Description of Procurement Package Consultancy Services	Unit .	Quantity	Procure-ment Method & Type	Contract Approving Authority	Source of Funds .	Estd.Cost in milion	Time code for Process	Advertise EOI	Issue RFP	Technical Proposal Opening	Technical Proposal Evaluation	Financial Proposal Opening & Evaluation	Negotiation	Approval	Signing of Contract	Time for Contract Signature	Time for Completion of Contract
1	2	3	4	5	6	7	8	9	10	11	12	13	14	15	16	17	18	19
CS1	Technical Assistance to IMED for Evaluation of certain Completed Projects	m/m	25	QCBS	Ministry	GOB	11.5	Planned Dates		10-Mar-25	21-Apr-25	02-Jun-25	30-Jun-25	07-Jul-25	04-Aug-26	04-Aug-26		15-Apr-26
								Planned Days	0	45	28	27	15	5	28	14	162	90
								Actual Dates
CS 2	Study on Ground Water Depletion Within Dhaka City Corporation	m/m	50	FBS National	AO	GOB	3.0	Planned Dates		06-Jun-25	04-Jul-25	25-Jul-25	08-Aug-25	15-Aug-25	12-Sep-25	12-Sep-25		15-Feb-25
								Planned Days	0	40	28	22	15	5	0	21	131	180
								Actual Dates
CS 3									AND SO ON
CS 4									AND SO ON
	Total Value of Consultancy Services Pr						Total:14.5

Uncertain: the last row label in column 2 of the Operational table is cut off in the source after “Consultancy Services Pr” (presumably “Procurement”). Column 10 heading “Advertise EOI” is blurred in the scan and may read “ECI”.

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